Permanent Committees

VII. Permanent Committees

A. There are four standing committees of the CMB Program. Two of these (Academic Committee and the Research Committee) are elected, while the Seminar Committee and Admissions Committee are appointed.
B. The following general procedures apply to each of the committees, except where noted:
1. Each committee will consist of four faculty members. The committees other than the Admissions Committee may also have a student member.
2. Committee members serve for two year terms, which are staggered so that each year, two faculty members will retire and be replaced,
3. The Steering Committee will serve as a nominating committee, composing a slate of candidates for the faculty vacancies in the elective committees, with at least one nominee for each vacancy. The proposed slate of candidates will be mailed to the membership in the spring. Additional nominations for committee membership can be submitted in writing to the CMB Director within two weeks of the initial mailing.
4. The Administrative Assistant will distribute the final ballot, containing the names of all nominees to the CMB Faculty, by email.
5. All ballots returned by a stipulated date (no less than two weeks after mailing) will be counted, using the Hare System to determine the winning candidates. The election must be completed before the end of the spring semester. Changeovers in committee membership will occur at the end of the spring semester.
6. Faculty members of the Seminar and Admissions Committees and student members of all the committees will be appointed by the Director, in consultation with the Steering Committee.
7. Committee members may resign by formally notifying, in writing, the committee Chairperson and the CMB Director of their intent. Lack of attendance at two successive official committee meetings, without good cause, shall also constitute resignation from committee membership.
8. Elective committee vacancies produced by resignation of a faculty member will be filled for the remainder of the term by the standard election procedure.
9. Vacancies on the Seminar and Admissions Committees and among student members of other committees will be filled by appointment by the Director.
10. Each year, a Chair of each committee will be elected at its first meeting of the committee.

C. Responsibilities and functions of the Academic Committee
1. To set program requirements and make these available to the faculty and graduate students. A graduate student has satisfied his/her program requirements when he/she has satisfied the program requirements published at any time during his/her graduate study in the program.
2. To evaluate the progress of each CMB graduate student. This evaluation will include overall academic performance in courses and progress in research.
3. To advise the Director on the organization, lecture topics, laboratories, and faculty assignments for CMB graduate courses.
4. To evaluate the CMB courses at the end of each academic year.
5. To advise incoming graduate students on courses to take and lab rotations during their first two semesters of study.
6. The Chairperson of the Academic Committee will act as chair of the Steering Committee and call meetings of the Steering Committee in the absence of the Director and the Director-elect of the CMB Program.

D. Responsibilities and functions of the Seminar Committee
1. To organize and ensure the quality of the CMB Seminar series.
2. To solicit from the CMB Members the names, addresses, and areas of expertise of prospective seminar speakers.
3. To collaborate with neighboring institutions in an attempt to bring speakers to CSU who might be in the area.
4. To contact and invite prospective seminar speakers to CSU on behalf of the CMB Graduate Program.
5. The Administrative Assistant of the CMB Program will coordinate travel, agenda, and other necessary arrangements for the seminar speakers. He/she will also arrange a suitable location for the seminars and prepare and distribute notification of each seminar, one week prior to the seminar.

E. Responsibilities and functions of the Research Committee
1. To be responsible for the organization of regular student and faculty discussions.
2. To plan and organize the annual CMB Research Poster Competition.
3. To publicize research awards and accomplishments of the members of the CMB program.

F. Responsibilities and functions of the Admission Committee
1. To prepare materials and a website to advertise the CMB Graduate Program.
2. To formulate and review the entrance requirements. Changes in the entrance requirements recommended by the Admissions Committee must be approved by the Steering Committee.
3. To inform the CMB Faculty and all prospective candidates of the current entrance requirements.
6. To process and review graduate student applications.
7. To select perspective graduate students and to award available fellowships and GTA positions.